OFFICE MANAGER

Brief Description

The position of Office Manager at Delaware Camera Systems] involves overseeing the daily operations and administrative functions of the office. As an Office Manager, you will be responsible for managing office resources, coordinating administrative tasks, and ensuring a productive and organized work environment.

Tasks

• Oversee and coordinate day-to-day office operations, including facilities management, supplies procurement, and maintenance of equipment and systems.
• Manage office budgets and expenses, negotiate contracts with vendors and service providers to ensure cost-effective solutions.
• Implement and maintain efficient office policies and procedures, ensuring compliance with company guidelines and regulatory requirements.
• Coordinate and schedule meetings, appointments, and travel arrangements for executives and staff members.
• Assist in the recruitment and onboarding process of new employees, including coordinating orientation programs and maintaining employee records.
• Manage office correspondence, including emails, phone calls, and mail distribution, ensuring timely and accurate responses.
• Prepare quotes and invoices for future and complete jobs.
• Maintain and update office policies, employee handbooks, and other relevant documentation.
• Foster a positive and inclusive office culture by organizing employee engagement activities, events, and celebrations.
• Address employee concerns, provide support, and escalate issues as necessary to maintain a harmonious and productive work environment.

Qualifications and Requirements

• Associates degree in business administration, management, or a related field. Relevant experience may be accepted in lieu of a degree.
• Proven experience as an Office Manager or in a similar role, with a track record of effectively managing office operations.
• Strong organizational and multitasking skills to handle multiple responsibilities and prioritize tasks in a fast-paced environment.
• Excellent communication and interpersonal skills to interact with employees at all levels and external stakeholders.
• Proficiency in using office productivity software, such as Microsoft Office Suite (Word, Excel, PowerPoint), and familiarity with office management systems.
• Strong problem-solving and decision-making abilities to address issues and make informed judgments.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Knowledge of health and safety regulations and procedures to ensure a safe and compliant work environment.

Competencies (in order of importance)

• Office Operations Management – effectively managing office resources, coordinating administrative tasks, and ensuring smooth operations.
• Organization and Time Management – efficiently organizing tasks, managing time, and prioritizing responsibilities.
• Communication – excellent communication skills to interact with employees and stakeholders and convey information effectively.
• Attention to Detail – paying close attention to detail to ensure accuracy and thoroughness in administrative tasks.
• Problem Solving – identifying and resolving office-related issues and implementing solutions.
• Collaboration – collaborating with various stakeholders to achieve office goals and address challenges.