Job Description
K&B Lawn and Landscaping, a leading firm in the green industry, is excited to announce a vacancy for a dedicated and meticulously organized Personal Assistant. This full-time role is designed to support both personal and business activities of senior management, streamlined through modern, fully remote working protocols. The role demands a proactive professional who is adept at balancing multiple tasks within a dynamic, fast-paced environment. As Personal Assistant at K&B, you will play a crucial role in optimizing operational workflows by effectively managing various administrative and clerical tasks directly related to management's personal and business needs.
The chosen candidate will become an integral part of a progressive team, ensuring the highest levels of organizational efficiency. This role is perfect for individuals who excel in a remote setting and are looking to leverage their skills in a substantive, impactful manner within the landscaping industry.
Duties and Responsibilities
- Manage and organize calendars, schedule appointments, and update agendas as needed to ensure optimal time management.
- Handle email and phone communications, tactfully managing inquiries and requests, and ensuring timely responses.
- Prepare necessary documentation including reports, presentations, and briefing papers for both personal and business meetings.
- Assist in the preparation and control of financial documents such as expense reports and invoices, ensuring adherence to budget constraints.
- Arrange travel and accommodation plans for business trips, ensuring all aspects are compliant with company policies.
- Maintain confidentiality of sensitive information, demonstrating integrity and discretion in all activities.
- Perform background research and provide insights to aid in decision-making processes related to both personal and business endeavors.
- Foster effective communication channels between senior management and other departments within the company.
- Utilize organizational tools such as CRM systems to manage client relationships and enhance productivity.
- Oversee and manage special projects, ensuring timely completion and adherence to specified guidelines.
Requirements
- Proven experience as a Personal Assistant, supporting higher-level management.
- Exceptional ability to organize, prioritize, and manage a wide array of tasks effectively.
- Knowledge of office management systems and procedures, including technological proficiency with office software such as MS Office and Google Suite.
- Strong communication skills, both written and verbal, necessary for managing business correspondences and interaction with clients.
- High level of discretion and confidentiality for handling sensitive information.
- Capability to work independently in a fully remote setting with little supervision.
- Excellent time management skills and the ability to multitask and prioritize work accordingly.
- Attention to detail and problem-solving skills to navigate both routine and complex challenges effectively.
- Advanced administrative and reporting skills, capable of managing budgets and preparing financial reports.
- A Bachelor's degree in Business Administration, Communications, or a related field is preferred.
