We are searching for a reliable, highly organized Executive Assistant that is passionate about making an impact and supporting a busy professional.  The ideal candidate is a tech-savvy and resourceful assistant who possesses a “can do” attitude with strong communication, time, and project management skills.  Even more idyllic, the candidate will also be a visionary with a keen eye for social media content and creation.  

The Executive Assistant is responsible for managing all aspects of the executive’s day-to-day, administrative activities such as scheduling, travel arrangements, correspondence, research, and event management.  A successful assistant will be intuitive to the needs of the executive and provide seamless support across multiple brands (J&L Marketing, Business Bourbon & Cigars, and move. crush. count.).  If you are proficient at working independently and proactively on tight deadlines, we encourage you to apply now!

Executive Assistant Responsibilities

• Managing the executive calendar (accepting and scheduling meetings). 
• Keeping the executive well informed and prepared for commitments and responsibilities.
• Reminding the executive of important meetings and deadlines.
• Familiarizing yourself with essential details of the company and brands.
• Calling prospective guests for our podcast. 
• Accepting calls as they arise.
• Managing a high-volume travel schedule.
• Conserving the executive’s time by reading, researching, and routing correspondence, drafting letters and emails, and initiating communication as needed.
• Coordinating projects by understanding the timeline and objective and delivering daily progress updates.
• Keeping detailed notes.
• Organizing scheduled events and arranging food and beverage for attendees. 
• Planning travel arrangements (flights, lodging, car services).
• Designing and creating content for social media posts.

Executive Assistant Requirements

• High school diploma or equivalent.
• 1 – 2 years’ experience as an Executive Assistant would be advantageous. 
• Exceptional interpersonal skills.
• Always available and open to travel.
• Tech savvy and computer literate.
• Creative eye for social content and brand awareness.
• Experience using graphic design tools such as Canva.
• Strong time management and organizational skills.
• Top-notch verbal, written, and interpersonal skills.
• Ability to manage internal and external communication.
• Outstanding listening skills and attention to detail.
• Excellent phone etiquette.
• Professional and courteous disposition.
• Discretion and trustworthiness.
• Proactive approach to problem-solving as needed.
• Keen sense of adaptability and flexibility when needed.

Benefits

Health, Vision, Dental, Vacation Package, Fun, and Professional Work Environment!

Work-Life

Rated Top 10 Best Places to Work in Louisville by Zippia. An energetic and professional environment, and fun company-sponsored events throughout the year.

More info about J&L Marketing

J&L Marketing is a leading agency for digital and direct response marketing campaigns for businesses that sell to consumers in competitive industries such as automotive, home services, food & beverage, and beyond. We create online tools, digital campaigns, and events to help our clients out-smart their competitors – not out-spend them. For over 30 years we have earned a world-class reputation for delivering results with brands such as BMW, Mercedes-Benz, Stellantis, Shell Oil, Fastline, Melinda’s Hot Sauce, Tom Drexler Plumbing, Penske, and many more!