Midwest has a rare and exiting opportunity in our office setting! We are a manufacturing company looking to add an administrative team member that will add value to the day to day functions for each employee at Midwest!

Office Coordinator, Operations 

Reports to: Operations Manager

PURPOSE: 

Serves as first point of contact for customers, employees, vendors, and guests and provides office support throughout a variety of tasks to assist in maintaining smooth and efficient operations. The Office Coordinator is crucial in creating a desirable and clean work environment for all employees.

RESPONSIBILITIES: 

Essential job responsibilities include, but are not limited to:

• Receive visitors, applicants, and new employees in a welcoming and pleasant manner.

• Conduct station tours as necessary.

• Receive, sort and distribute incoming mail and voice mail messages, responding as needed to requests.

• Process postage meter, copy machine and office supplies.

• Order supplies and and/or service as needed.

• Process invoices accurately and in a timely manner.

• Create documents and help with establishing processes and procedures that assist the Operation and Workflow of the business and factory as requested by the Operations Manager.

• Prepare accounts and work in the ERP and CRM systems effectively and confidentially.

• Schedule meetings, provide hospitality, and attend meetings, taking minutes as needed.

• Deliver and pick-up various work-related items (print orders, supplies, bulk mailings, etc.).

• Daily cleaning of front office, break room, restrooms, and public areas including, but not limited to: emptying trash, cleaning surfaces, sweeping/vacuuming.

• Maintain factory supply, tool, and equipment check in/out lists.

• Assist with Shipping and Receiving as needed.

• Assist with answering phones and serving those calling as needed.

• Assist with production or office projects as needed.

• Assist with new employee orientation as needed.

• Assist with special events.

A positive culture is a significant part of our mission and vision, therefore we expect our Managers to be at the forefront of leading and implementing our culture by living out our core values

Secondary job responsibilities include but are not limited to:

• Assist with miscellaneous duties as requested.

• Write and produce various materials as assigned including, but not limited to: training materials, company policies and procedures, professional communication to customers and vendors.

QUALIFICATIONS:

Minimum Preferred Education and Experience:

• Previous office experience a minimum of two years preferred

• Strong and effective communication skills

• Ability to troubleshoot and problem solve customer and technical issues

• High level of confidentiality with sensitive information

• Proven and exceptional leadership experience within a factory setting

• Excellent time-management, analytical, and problem-solving skills

• Strong and effective communication skills

Must have a valid Driver’s License and clear motor vehicle report

Maintain a lifestyle that encompasses and is a living example of our core values, primarily focusing on Servant Leadership and Empowerment of those around you. 

Knowledge, Skills, and Abilities:

• Excellent interpersonal skills with ability to interact with a variety of individuals in a professional, kind, and tactful manner

• Detail oriented with ability to prioritize projects and complete tasks accurately within deadlines

• Ability to prioritize projects, completing tasks accurately within deadlines

• Intermediate to advanced computer proficiency, especially with Microsoft Office or Google applications

• Exemplary grammar, editing, and proofreading skills

• Excellent writing and verbal communication skills

• Excellent decision making and problem solving skills

• Strong organizational, time management, and problem-solving skills

• Ability to work in both a team environment and independently, without close supervision

• Ability to maintain confidential information

Ability to pass a background check and/or drug test upon hire and periodically throughout the course of employment

Working Conditions:

Mental/Motor Demand Factors:

• Ability to demonstrate time awareness, self-direction, concentration, reading skill, writing skill, and tact approximately 80% of the time

• Ability to demonstrate verbal reasoning, math reasoning, independent action, memory skill, and problem solving skill approximately 75% of the time

Physical Demand Factors:

• Ability to stand stationary approximately 20% of the time, walk approximately 40% of the time, and sit approximately 40% of the time

• Ability to demonstrate reaching, crouching, kneeling, grasping, climbing, stooping, pushing, pulling, grasping, feeling, hearing, and repetitive motion skills approximately 75% of the time

• Ability to demonstrate near vision, far vision, depth perception, accommodation vision, color vision, and field of vision approximately 60% of the time

• Ability to lift while stationary, up to 50 pounds, carry while moving, up to 50 pounds, demonstrate stooping, kneeling, crouching, and handling skill approximately 60% of the time

Environmental Condition Factors:

• Ability to work alone 80% of the time 

• Ability to work with others or around others or with customer/public contact 90% of the time

• Ability to work with electrical equipment approximately 20% of the time

• Ability to work with noise approximately 60% of the time

• Ability to work an extended day approximately 10% of the time

Work Environment:

The work environment involves working in a factory and a place of business that values people and the individual in addition to productivity on the job.

*The aforementioned statements are not intended to encompass all functions and qualifications of the position; rather, they are intended to provide a general framework of the requirements of the position.  Job incumbents may be asked to perform tasks not specifically addressed in this job description.