Job Description

Shayne R. Neuwirth CPA PLLC, a prestigious woman-owned and operated CPA office located in Scottsdale, AZ, is excited to announce an opening for an Office Administrator. This position is ideal for those looking for either part-time or full-time, seasonal administrative opportunities. Please note, this is a contract/temporary position and is not available for remote work; the candidate will be required to function within our dynamic office environment alongside our professional team.

The Office Administrator role is designed to support both the management and accounting staff by facilitating efficient and effective office operations. The chosen candidate will contribute to the smooth running of our office, ensuring that all administrative tasks are completed with high levels of precision and professionalism.

Duties and Responsibilities

• Scan and electronically file various documents with accuracy.
• Manage the printing and copying of tax documents as required.
• Assist in picking up lunch and organizing meals for staff during peak tax season.
• Act as a backup to the receptionist; manage the overflow of telephone calls and greet clients in a professional manner.
• Support office administrator and accounting staff with multiple ongoing projects.
• Ensure the upkeep of office areas and conference rooms to maintain a professional business environment.
• Coordinate with different departments to enhance operational workflow.
• Handle sensitive information with confidentiality and with a focus on security protocols.
• Organize, schedule, and update the office calendar with all necessary appointments and events.
• Monitor office supplies and place orders when necessary.
• Prepare and dispatch business correspondence while managing incoming mails and packages.
• Maintain electronic and physical filing systems for ease of access to business documents.

Requirements

• Proven experience as an office administrator, office assistant, or relevant role.
• Strong understanding of office management and daily operations.
• Excellent verbal and written communication skills.
• Professional attitude and demeanor essential for handling client interactions.
• High level of organizational skills and ability to manage several tasks at once.
• Ability to maintain confidentiality and manage sensitive data.
• Detail-oriented and highly dependable in all work matters.
• Competent with Microsoft Office Suite and other office management software.
• Capable of working under pressure during peak, high-volume periods.
• Previous experience in a CPA or financial services firm is preferred but not mandatory.
• High school diploma required; further education in office administration or related field is a plus.