Key Highlights

Location: 544 Clinton Street, Circleville, Ohio 43113 ( NOT REMOTE)        

Reports to: Katie Hedges

Department: Office 

Job Type: Full-Time 

Salary Range: $25.00 - $28.00

Job Classification: Nonexempt 

Our Vision:

Our vision is to be the most trusted construction and protective coatings partner in the U.S., delivering on safety, service, innovation, and value for our customers while creating opportunity and growth for our members. 

Adam Logan founded FORJAK Industrial in 2001, with its current headquarters in Circleville, Ohio. Adam, along with Matt Palmisciano, who joined FORJAK as a partner in 2015, desired to be able to create both a legacy and a way to incentivize their members to succeed both as individuals and as a team at FORJAK. As a result of that desire, FORJAK Industrial became an ESOP in 2022. An ESOP is a member (employee) benefit plan that allows members (employees) to own the entire company. Our accomplishments at FORJAK are due to our members and procedures. Together, we will set our company up for sustainability, measured growth, and accomplishments in line with our vision. 

About the Role:

A day in the life: We are seeking a highly capable and proactive High-Level Executive Assistant to provide comprehensive support to the CEO/COO. This position requires a strategic thinker, problem-solver, and exceptional communicator who can efficiently manage executive tasks, coordinate business and personal affairs, and anticipate needs before they arise. The ideal candidate will be highly organized, discreet, and adaptable, capable of operating in a fast-paced environment while ensuring seamless daily operations for executive leadership.

On a given day, as the High-Level Executive Assistant, you will: 

Executive Support & Coordination:

• Manage and prioritize the CEO/COO’s calendar, scheduling meetings, appointments, and travel arrangements.
• Serve as the primary gatekeeper, handling all incoming communications, including emails, phone calls, and correspondence.
• Draft, edit, and proofread emails, reports, presentations, and other documents on behalf of the CEO/COO.
• Coordinate meeting preparation, agendas, minutes, and follow-ups, ensuring that all action items are completed.
• Serve as the CEO/COO's liaison, proactively identifying and resolving issues before they escalate.

Project & Task Management:

• Track and follow up on tasks, projects, and deadlines, ensuring alignment with executive priorities.
• Organize and oversee special projects, both personal and professional, to support the CEO/COO’s strategic objectives.
• Manage confidential documents and sensitive information with absolute discretion.
• Research and prepare background materials for executive decision-making.
• Handle expense reports, invoices, and financial reconciliation related to executive needs.

Errand & Logistics Management:

• Execute personal and professional errands efficiently, including but not limited to:
  • Banking and financial transactions
  • Event planning and coordination
  • Travel arrangements and accommodations
  • Purchases and returns
  • Household or office-related needs
• Ensure logistics run smoothly, such as transportation coordination, reservations, and itinerary planning.
• Work closely with vendors, contractors, and service providers for both business and personal affairs.

Communication & Relationship Management:

• Act as a representative of the CEO/COO in meetings, calls, and email correspondences when needed.
• Build and maintain strong relationships with internal teams, clients, and external customers. 
• Ensure executive messaging is communicated clearly and professionally across all platforms.
• Foster a culture of efficiency and accountability by ensuring alignment between executive leadership and team operations.

Office & Administrative Management:

• Provide high-level administrative support to ensure smooth office operations.
• Maintain and update executive files, records, and confidential information.
• Assist in event planning, company initiatives, and leadership team support.
• Optimize workflows and administrative processes to improve efficiency.

Schedule & Travel:

This is a full-time Monday through Friday position with day shift hours. This department would provide a flexible schedule. Although this department does not travel for work, we have three divisions that operate around the clock, seven days a week. You may need to travel or adjust your schedule to accommodate other divisions.

HOW DO YOU WIN?

We are all different, yet we all use our unique contributions to make every effort to allow our field members to do what they do best: provide expertise in the field. To help them, our office and shop personnel work to streamline processes to increase field efficiency. We are looking for a career-minded individual who will not only grow but also promote a positive cultural environment to fill this important position.

The qualified candidate we seek is a High-Level Executive Assistant with these QUALIFICATIONS:

• Preferably 3-5 minimum years of experience working in a business or executive capacity.
• A minimum of 2-3 years of proven experience working for either a COO, CEO, or owner. 
• Proven initiative and ability to work independently with minimal supervision.
• A current, valid driver's license and auto insurance.
• A minimum of 2-3 years of experience with core computer skills, preferably with the ability to use email and apps from Google Suite or Microsoft Office. 
• Proven experience in customer service positions for a minimum of 2-3 years, with an emphasis on effective communication and excellent interpersonal skills.
• Effectively managed and implemented 2-3 projects simultaneously, ensuring that all established goals were met within the designated timeframes.
• Financial acumen, with the ability to read and understand P&L statements and apply financial insights to operations.
• Problem-solving and critical thinking abilities, with a keen understanding of basic contract language.

And these COMPETENCIES:

• Analytical Acumen: Ability to assess complex situations, identify critical issues, and propose effective solutions aligned with company objectives.
• Proactive Initiative: Demonstrated ability to take the lead on projects, anticipate challenges, and drive action without requiring detailed supervision.
• Customer-Centric Approach: Ability to prioritize customer needs and expectations in decision-making, ensuring a high level of customer satisfaction and loyalty.
• Ethical Standards: Commitment to upholding the company’s values and ethical standards in all actions and decisions.
• Quality Focus: Dedication to maintaining high standards of quality in all aspects of work, ensuring the delivery of top-notch results.
• Professionalism: Upholds a professional demeanor, exhibiting reliability, punctuality, and a strong work ethic.

Additional Qualifications preferred:

• Possess a college degree preferred, demonstrating a strong foundation in intellectual thinking, analytical skills, and the ability to navigate complex business environments.
• Prior industry experience working in a company with annual revenues between $10 million and $40 million, with an understanding of the unique challenges and opportunities within this scale of operations.
• Demonstrated experience managing contracts, ensuring compliance, and overseeing licensing processes to meet legal and regulatory standards. 

Grow with FORJAK Industrial:

These are some of the vast rewards of working here: 

• 100% Employee Stock Ownership Plan (ESOP) 
• Eligibility for Health, Dental, and Vision Insurance 
• $10,000 Life insurance policy for the member (employee) at no cost. 
• Life Insurance and Accidental Death Insurance 
• 401K (Company matching up to 4%)
• Monthly PTO accrual
• Boot Buy Program 
• Weekly Pay
• PTO Buy Program 
• Member (employee) Referral Program Bonus 
• Company-provided work apparel 
• Company-provided vehicle for use during work assignments
• Training
• Retention Bonus 
• Short-Term Disability Plans 
• Accident Insurance 
• Member (employee) Assistance Program

Fine Print:

Please keep in mind that this job description is not intended to cover or contain an exhaustive list of the activities, duties, or responsibilities that are expected of the member for this position. Duties, responsibilities, and activities are subject to change at any time and without notice.

FORJAK Industrial is an equal opportunity employer, and all qualified candidates are considered regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or veteran status.