Thank you for considering working for The WaitStaff Team, Inc, also known as TWST(Pronounced Twist).
What is The WaitStaff Team, Inc. looking for?
TWST is looking for an ideal candidate who is excited about the opportunity for huge company growth and able to help take us there. We as a company have a long term vision to expand our company across the West Coast and beyond. Though this position is seasonal, we are looking to build a great team to help us get to the next level of business expansion.
If you are an experienced coordinator/administrator looking for your next opportunity in the catering events industry, please click the link below.
Thank you, The WaitStaff Team, Inc. eagerly awaits learning more about you.
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Job Title: Seasonal Assistant Event Planner/Administrator
Duration: April through October
About Us: We are a dynamic event services company that provides bar, food, and event support to weddings, fundraisers, and other gatherings in Oregon and Washington. Our company is growing, and we are seeking a Seasonal Assistant Event Planner/Administrator to join us in delivering exceptional experiences to our clients.
Responsibilities:
- Take direction from and partner with the office manager to offer quality and consistent customer service.
- Provide administrative support to the office manager by handling day-to-day tasks. Respond to event-related inquiries via phone and email promptly.
- Act as the main point of contact for client’s once events are booked, handling customer communication and organizing TWST event details.
- Conduct pre-event phone calls with clients prior to their event and adjust company services accordingly.
- Maintain up-to-date event order information and invoices.
- Coordinate with clients to adjust food/beverage services, streamline event logistics, and manage rental/staffing details.
- Convey to clients and implement company policies by event needs and client requests.
- As time allows, perform other administrative tasks that may include drafting standardized emails, sending out/responding to marketing inquiries, and attending business social events and open houses/expos.
Qualifications:
- 2 Years experience as either an event coordinator, an assistant event coordinator, or in event management or planning.
- Detail-oriented with the ability to think on your feet. Excellent customer service skills with proficiency in phone and email etiquette.
- Strong time management skills and the ability to pivot between different tasks efficiently.
- Knowledge of Microsoft programs and moderate computer literacy.
- Applicant must be able to learn new computer programs with limited instruction
- Bonus: Experience in the restaurant or hospitality industry, familiarity with estimating systems, and capacity to assist with marketing email responses.
Schedule:
- Approximately 20 hours per week, with flexibility in coordination with the current Event Coordinator/Office Manager to ensure timely customer communication.
- Potential to increase hours based on business volume.
Work Environment:
- Remote with occasional site visits or in-person meetings.
- Communication via phone calls, emails, and Zoom calls.
- Must be located within the Portland Metro area of Oregon.
Future Opportunities:
- Potential for future work in the slow season (November-March) in other tasks/departments based on the company’s success and candidate performance/qualifications.
How to Apply:
Please complete our application form
Attributes We Value:
- Detail-oriented mindsets
- Positive attitudes
- Time management skills
- Professional phone etiquette and ability to connect with customers in an enthusiastic manner about their events
- Team player
- Takes direction and executes
Join our team and play a vital role in creating memorable events for our clients! Apply now to be a part of our exciting journey.
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