TITLE : JOB POSTING - ADMIN COORDINATOR

LOCATIONS: INDIANAPOLIS AREA - GREENWOOD

WE ARE LOOKING FOR AN ADMINISTRATIVE COORDINATOR! 

Position Title: Administrative Coordinator

POSITION TYPE: Full Time 

• Are you excited about being part of a team that is constantly growing? 

• Are you a self-driven, organized, team-oriented individual who likes administrative processes? 

• Do you thrive in a fast-paced, ever-changing environment and have a track record of getting processes streamlined while supporting a CFO? 

• Would you like to join a rockstar team that values family, honesty, respect and accountability? If you answered “YES” to the above, read on! 

Company Overview: 

ALL IN Painting is an award-winning company that partners with clients to meet their painting needs and is setting the bar as high as possible in overall client experience. We foster a work environment that inspires innovative thinking, strategic management, and consistent high performance. Our vision is to cultivate a career focused work environment with increasing benefits for the employee while growing our client base in the Indy Area and scaling to multiple locations.

Position Overview: 

The Administrative Coordinator’s mission is a diverse set of responsibilities aimed at ensuring the smooth operation of the office, communication is clear and efficient, projects are well-coordinated, administrative processes are streamlined and compliant, all while supporting the CFO and giving clients an amazing experience.

This is for you if you are: 

• Trustworthy, honest, respectful, accountable and reliable 

• Calm, positive, and have a solution-oriented attitude in all situations 

• Committed to personal excellence, driven to succeed with a "can do" attitude

• Able to plan, see the “big picture” and prioritize 

• Adept at critical thinking and problem-solving 

• Flexible and adaptable 

• Curious, collaborative, passionate and detail-oriented 

• A lifelong learner motivated to continue to learn and grow 

• A steward of your community and committed to giving back and serving others 

Description of Duties: 

• Oversee Estimate Calendar

• Intake calls

• Marketing Assistance (Social Media, GMB, Newsletter)

• Update Certificates and Flyers

• Schedule Estimates

• Administrative and Accounting support

• Manage Employee Database

• Onboard New Employees

• Manage Accounts Receivable

• Vendor Account Management

• Manage Tech Stack (PaintScout, Boomerang, Google)

• Manage Office Facilities and Supplies

• Manage Company Property (laptops, cell phones, etc.)

• Manage Policies and Procedures 

• Manage multiple email accounts

• Manage Processes like Flow Chart & Org Charts

• Assist Project Coordinator with Booked Projects

Skills & Requirements: 

• Five years or more in similar position

• Administrative Skills: Proficiency in administrative tasks such as scheduling, record-keeping, filing, and data entry.

• Computer Proficiency: Familiarity with office software such as Microsoft Office Suite (Word, Excel, Outlook) and Google Office Suite, as well as scheduling software, customer management systems, and other relevant tools.

Compensation: 

Competitive Hourly Wage

Earned Paid Time Off

3 Paid statutory holidays 

Supplemental health benefits plan 

Part-time with high potential for growth into full-time position

Work with a close-knit team of professionals who enjoy what they do