Office Assistant

• Do You Enjoy Working With A Team of Helpful, Encouraging Coworkers?
• Would You Enjoy Working In An Established and Stable Company Who Provides A Beautiful Experience?
• Are You A Warm and Detail-Oriented Person Looking For A Position That Feels Like Home?

Then You Are Going To Love It Here!

PMV Custom Finishes (Portage, MI), an established and growing painting contracting company is now accepting applications for a consistent customer-oriented and organized individual to join our team.  You will be working with an involved owner and will feel comfortable with our small, supportive management team, and group of great employees. 

The Office Assistant position is a critical part of our company so it’s important that the person we choose will be a “fit” to our commitments and shared values.  If you are collaborative, and want to enjoy a harmonious workplace and provide a respectable service to our community, please read on - or share this with someone you know.  

 ABOUT US

Our clients love that we have delivered great service while providing high-quality painting in homes and businesses in our area.  Our clients hire us for our high-end and decorative interior painting services.  The families we serve value quality and craftsmanship and they LOVE our polite, pleasant, reliable staff who communicate well and show up when we’re supposed to.   We’re not your typical painting contractor.  We value principles, care about the high quality of our work, and continuously learn how to improve our service.

KEY RESPONSIBILITIES:

Reception

• Handle all phone responsibilities, including voicemail management and answering, routing incoming calls
• Scheduling appointments for our Estimators with clients
• Ask initial questions to discover how we can best serve prospective clients
• Greet and assist all visitors, vendors, and callers with warmth and PMV values

Office Administration and Coordination

• General office organization, such as filing, using & maintaining computer software, customer information, business documents, etc.
• Keep up-to-date records and schedules for vehicle maintenance, insurance renewals, annual memberships
• Maintain a clean and professional workplace and entryway
• Inventory and order office supplies, and coordinate repairs with facility maintenance companies
• Assist with special projects like, ordering lunch, running errands, planning events
• Provide light filing and data-entry support with general bookkeeping tasks

HR Support

• Maintain personnel files, benefits, schedules, requests for time off, etc.
• Send company announcements and communications to staff

Operations Support

• Assist with ordering painting supplies
• Manage and record project expense receipts
• Setting up new customers and jobs
• Arranging and scheduling supply and equipment needs for jobs
• Assist with gathering all necessary information needed to complete jobs
• Provide administrative support to Leadership team

PERSONAL ATTRIBUTES AND SKILLS NEEDED TO BE SUCCESSFUL: 

• Appreciating Others – you are good at identifying with and caring about others
• Customer Focused – you love anticipating and meeting or exceeding customer needs and expectations
• Diplomacy – you are skilled at handling sensitive issues effectively and tactfully
• Collaborative – you love being in a supportive role and working together with others
• Structured – you support and promote traditional approaches, proven methods, and defined systems

REQUIREMENTS:

• 1-3 years of experience in a professional office environment preferred
• Experience with MS Office suite, filing, data entry, phone skills with clients, and calendar scheduling highly desired
• Comfortable and willing to use current cloud-based computer and phone technology
• Ability to pass criminal background checks
• Current driver’s license and insurability

SCHEDULE:

• 8:00 - 5:00 Monday-Friday
• Working from our office in Portage, MI

COMPENSATION:

• $38,000 - $40,000 starting annual salary
• Employee health insurance, 50% paid by company
• Health reimbursement account
• Retirement - Simple IRA with 3% company match
• 10 paid PTO days and 6 paid holidays

TO APPLY:

To arrange a confidential interview send your resume along with a cover letter explaining why you should be considered. All resumes with cover letters will be personally reviewed by the Office Manager.  Visit our web site:  www.pmvcustomfinishes.com