You’re Not a Stereotypical Admin Assistant…

Are you Detail Oriented with High Standards?

Are you looking for a place where you can be part of a growing and tight knit team?

Immediate full-time opening. PMV Custom Finishes, an established, progressive, and growing commercial and residential painting contractor is now accepting applications for a meticulous, flexible, and logical individual to join our team. You will be an important part of our operations team in a fast-paced multiple task environment. 

The Customer-Focused, Seasoned Admin Assistant is a critical part of our company so it’s important that the person we choose will be a “fit” with our commitments and shared values. If you or someone you know would like to be rewarded for your perseverance, efficiency, and flexibility, please read on or share this.

ABOUT THE JOB - KEY RESPONSIBILITIES:

Office Administration:

• Assist management team with documentation, data-entry, and other follow-up & follow-through. 
• Act as liaison for all incoming communications, address or forward appropriately.
• Assist with providing estimate requests using our scripts 
• Order and manage office supply inventory and order jobsite supplies when requested 
• Oversee the organization of all electronic and paper files from vendors, customers, employees, etc. 
• Provide support to marketing and sales staff as needed – manage the marketing calendar, deliver customer gifts
• Provide research & data-entry support, etc. 

Project Support:

• Ensure customers receive excellent follow-up and progress update communication via phone, email, etc. 
• Assist with addressing customer needs while delivering excellent service
• Communicate and collaborate with staff to assist with scheduling assistance, project support, information requests, etc.

HR Administration:

• Oversee and run our hiring process by posting ads, reviewing applicants, scheduling candidate interviews with hiring manager, etc. 
• Onboard new subcontractors and painters by meeting with them, explaining our paperwork, processes, etc. 

Light Bookkeeping / Data Entry:

• Data-entry of day-to-day financial receipts, invoices, payments, etc. 
• Ensure financial information is up-to-date, accurate, and available

ABOUT YOU - TRAITS AND SKILLS NECESSARY FOR SUCCESS:

• You have a preference for maintaining and establishing an organized workplace.
• You enjoy compiling, confirming, and organizing information.
• You have the ability to finish tasks despite challenges or resistance.
• You prefer to adhere to rules, regulations, and existing methods.
• You demonstrate self-control and an ability to manage time and priorities.
• You are answerable and accountable for your actions.
• You recover quickly from adversity.
• You treat others fairly, regardless of personal bias or beliefs.

REQUIREMENTS:

• Previous experience is more important. College degree in Business, Administration or Finance could really help, but not necessary.
• 3+ more years of administrative experience; supporting a high-level manager or business owner.
• Accounting/ Finance experience helpful
• Previous experience overseeing projects - timelines, resources needed, scheduling, etc.
• MS Office, cloud-based software, familiarity with and willingness to learn new technologies
• Ability to pass background check

SCHEDULE:

• General working hours are 8:00 AM – 5:00 PM with occasional earlier or later hours
• Typically, 40 hours per week at our office

COMPENSATION and BENEFITS:

• $20.00 per hour 
• 1 Week PTO
• 6 Paid Holidays
• Health Insurance
• Retirement Plan
• Profit Sharing

About PMV Custom Finishes:

PMV Custom Finishes is a family owned and operated business located in Portage, Michigan. We have been providing exceptional work in the Kalamazoo/Portage area since 2001. Our greatest commitment is to provide the highest level of customer service for all of our projects from the first contact until our final walk through. The process we use on each project goes above and beyond industry standards, providing our customers with a beautiful, high-quality job that will last for years to come. We can provide this high quality because our employees are the very best.