Position Overview:

We are seeking a diligent and organized Part-Time Office Assistant to join our team. The Office Assistant will be responsible for providing administrative support and assisting in various office tasks to ensure the efficient operation of our office. This part-time role will require good organizational skills, basic computer proficiency, and strong attention to detail.

Key Responsibilities:

• Scanning and Document Management: Scan documents and save them in designated folders, ensuring proper organization and file naming conventions are followed.
• Time Tracking: Utilize TSheets or a similar time tracking system to monitor and record employee work hours accurately.
• Insurance Documentation: Collect and request Certificates of Insurance (COI) from vendors and contractors as needed for compliance.
• Work Orders (WO): Assist in the preparation and processing of Work Orders (WO) for projects or services.
• Calendar Management: Add project schedules, appointments, and important dates to the office calendar.
• Office Maintenance: Maintain a clean and organized office environment by performing light cleaning duties.
• Supply Inventory: Regularly check office supplies and equipment, noting what needs to be replenished or replaced.
• Work Order Signatures: Monitor and track the status of signed Work Orders and communicate with relevant parties to ensure completion.
• Learn to Use Monday.com Software: Acquire proficiency in using Monday.com software for project and task management.

Qualifications:

Good organizational and communication skills.

Basic computer proficiency, including knowledge of Microsoft Office Suite (Word, Excel, Outlook).

Strong attention to detail.

Dependable and punctual.

Ability to work independently and follow instructions accurately.

High school diploma required.

Language Skills:

Proficiency in Portuguese will be a plus.

Working Hours:

This is a part-time position with flexible hours. The exact weekly schedule will be determined based on the organization's needs and the employee's availability.

Application Process:

Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and relevant experience.