Job Title: Personal Assistant

Company: Shane Garrett Properties

About Us: Shane Garrett Properties is a dynamic real estate management firm specializing in property acquisition, management, and leasing. We are committed to delivering exceptional service and maintaining the highest standards of professionalism in all our endeavors.

Job Description: We are seeking a dedicated, dependable, and detail-oriented Personal Assistant to provide comprehensive support to our owner. The ideal candidate will thrive in a fast-paced environment, possess excellent communication skills, and demonstrate a proactive approach to problem-solving and managing tasks with accuracy. This position will require partial office hours weekly for administrative tasks and meetings.

Responsibilities:

Manage bill payments using QuickBooks
Handle mail and daily correspondence
Coordinate appointments and schedule events
Assist with property management and leasing tasks
Manage administrative tasks related to property acquisition 
Create branding materials and manage supplies
Organize files and update financial records
Manage deposits
Review insurance policies, leases, and ensure timely renewals
Monitor tenant rent payments and communicate updates promptly
Maintaining an organized digital filing system
Prepare monthly financial statements and reports
Coordinate meetings, demonstrating reliability in meeting deadlines
Research and manage insurance policies for properties, ensuring comprehensive coverage
Collect and organize W9s for tax purposes
Ensure timely payment of taxes and financial obligations
Assist with annual financial reviews and audits

On-Call Tasks:

Respond to tenant inquiries and maintenance requests promptly, demonstrating responsiveness and problem-solving skills

Manage online property listings and respond within 24 hours, ensuring accurate and timely communication

Address urgent emails and messages in a timely manner, demonstrating dependability and responsiveness. 

Requirements:

• Bachelor's degree preferred
  Prior experience in administrative support or property management roles
  Proficiency in Microsoft Office Suite, Excel and QuickBooks
  Excellent organizational and time management skills
  Strong attention to detail and ability to multitask effectively
  Excellent communication and interpersonal skills
  Ability to work independently and prioritize tasks efficiently
  Knowledge of real estate industry practices and terminology is a plus

How to Apply: If you are a proactive, detail-oriented individual with a passion for organization, problem-solving, and administrative excellence, we want to hear from you! Please submit your resume and a cover letter detailing your relevant experience and why you are the ideal candidate for this position to [email address].

Shane Garrett Properties is an equal opportunity employer and welcomes applicants from all backgrounds. We value diversity and inclusion in our workforce.