Confidential company is hiring for an Accounts Payable/Accounts Receivable Specialist (Contract to Permanent). This role is responsible for invoicing and communicating with clients and vendors. The successful candidate will have a strong Accounts Payable/Accounts Receivable track record, detailed oriented, and strong verbal and written communication.

Essential Duties and Responsibilities:

· Produce, distribute, and track client invoices each month

· Communicate with clients about invoices and other billing concerns via phone and email

· Accurately process client payments

· Communicate with managers and supervisors about invoices and client inquiries

· Process Accounts Payable on a weekly basis and complete journal entries to recognize payment

· Closely monitor the aging summary of Accounts Receivable for past due payments

· Reconciliation of Accounts in QuickBooks

· Create reports and complete financial analysis weekly

· Analyze deposit records; make deposits; reconcile receipts and deposits

· Updates and maintains records of expenditures ( maintain QuickBooks for all accounts)

· Responsible for all vendor, employee reimbursement, Trust, credit card and all other payments

· Ensures all payments are made timely

· Records, pays, and reconcile all payments

· Uploads daily checks written on all accounts to QuickBooks

· Reviews QuickBooks exceptions daily and make determinations on the items

· Responds to vendor invoices/inquiries

· Ensures that all payments are mailed timely

· Resolve payment discrepancies and disputes on behalf of the company

· Maintains and reconciles bank accounts

· Reconciles all vendor statements and/or accounts.

· 1099 filings (IRS and recipients; W-9 forms for vendors

· Forecasting Cash Flow projection and prepare monthly Statement of Cash Flow

· All account payable and receivable implemented on a timely schedule

· Monitoring cash activity and record on daily basis

· Managing all credit line; Comply with contract requirements

· Monitoring any aging AP and AR transactions

· Manage aging Document against payments

· Manage Corporate Credit Card Reconciliation between card statement and booked entry

· Forecasting Debt Ratio on a weekly basis

·Covid -19 Vaccination required

Requirements

· Bachelor’s Degree in Accounting or Finance required; Master’s Degree in Accounting or Finance preferred

· 2-4 years of experience in accounts payable/accounts receivable

· Expert in QuickBooks

· Expert in MS Excel, Pivot Tables, and V-Look ups

· Strong Analytical and problem solving skills with meticulous attention to detail

· Excellent verbal and written communication skills