Construction Office Manager

JOB DESCRIPTION – Construction Office Manager

Position: Construction Office Manager

Department: The Klotz Group of Companies

Reporting to: President - TKC Construction Group

Location: 645 Mayport Road, Atlantic Beach, Florida, 32233

Primary Responsibilities:

Perform administrative and support services for President and Project Managers
Managing the scheduling of teams and resources
Ensure billings and invoices are current, process Pay Apps, and Weekly / Monthly Draws
Maintain current share point project status for all projects
Provide agendas and minutes for team and interdepartmental meetings
Prepare and maintain certain weekly and monthly update reports of progress on each project throughout construction.
Maintain files for all architectural, engineering, and third-party consultants
Support processing RFI’s, payments applications, lien releases, and change orders
Assist in preparation of project status and update reports for presentation to other departments, C Suite, and investors
Update and track action items in share point for all projects
Assist with collecting, logging, and maintaining project closeout manuals and documents

Preferred Qualifications:

2+ Years of Commercial Construction is a must
Stong accounting skills, need to be able to process documents quickly and accurately
Exceptional communication skills, including ability to write effectively
Self-motivated with strong time management skills, analytical talent and attention to detail
Experience and passion for real estate development is a must
Ability to develop and maintain courteous and effective working relationships
Strong Microsoft Office and computer skills required
Excellent problem-solving abilities
Ability to multi-task among several projects concurrently

Benefits:

Reminder - In order to be considered for this exciting opportunity – You must provide the following: