Position: Office Manager

Department:  Klotz Group of Companies

Reporting to:   COO

Location:   Atlantic Beach, FL

Who we are: We are developers, owners and operators of Multifamily/Apartment assets throughout the Southeast and in our sights is an intense mission to dramatically change the way we function, communicate, engage, evaluate, execute, course correct and think about our organizational growth, operations and management. We operate a vertically integrated real estate investment platform with a group of wholly owned subsidiaries that includes real estate brokerage, mortgage banking, property management, development, construction, investment banking, insurance/risk, marketing/advertising, and architecture efforts that both support our own investment strategies as well as serve the 3rd party marketplace. We possess an insatiable desire for growth, accomplishment and making the impossible happen – to be successful here, you must be too!

Who we seek: We are igniting an effort which is nothing less than a drastic transformation of our entire approach and thought process around Real Estate Investment, Management, Development and Operational excellence and at the center of this transformation is a key resource – You!   You are an experienced change agent and is relentless in your pursuit of organizational excellence. This role will not only help grow our portfolio but will be a key player to the organization.  As leaders, we empirically believe in our people, we dramatically want the best for our people and enthusiastically expect the best from of our people!

In your DNA will be a fire that burns, and the result is an Insane passion and high energy for

creating change, improvement, and the natural incapability of accepting below bar standards, mediocrity, or anything less than the best. We need the right Development Manager and are investing heavily in our mission to grow. If you are up for the challenge, we want to engage with you!  If you truly consider yourself up to our challenge and are prepared to demonstrate how and why – we are ready, Impress us!

Working with us, you'll be challenged daily to improve yourself, work harder and faster than ever before and to take your skillsets and ability to accomplish to levels never thought possible and take on your position as if it was your own business. Our organization sparks the entrepreneurial spirit to help people live up to their true potential. Are you up to the challenge?

In order to be considered for this exciting opportunity – You must provide the following:  1) Your resume 2) Are you Local? Or willing to permanently relocate? 3) Your Desired Salary/Compensation  4) When can you start?

 Office Manager Responsibilities include but are not limited to: 

• This position has management responsibility over all operations, budget, and capital expenditures for the corporate office.
• Front desk operations including answering the phone and greeting visitors.

• Develop and implement systems and processes that maximize efficiency and provide structure for all staff; work closely with technology, operations staff to ensure consistency and accuracy across all platforms.
• Oversee day-to-day office operations and procedures, including purchasing/maintaining office supplies, mailing, shipping, reserving conference rooms, guest management/visitor calendar, office cleanliness, and physical organization.
• Executive support to the C Suite leadership team.
• Schedule and coordinate logistics for team meetings and events.

• Responsible for controlling of costs and capital expenditures.
• Develop written procedures and front desk guidelines. 
• Formulates, recommends, and implements policies, plans, systems, and procedures to reduce costs and improve efficiency.
• Responsible for managing the office cleaning crew.
• Assists the CFO/Accounting with various functions, as needed.
• Responsible for the implementation of programs related to Safety and Health.

• Other duties as requested based on department and/or organizational need.

Assist with Recruiting efforts (responsible for assisting Hiring Managers to drive recruiting efforts):

• Partner with hiring managers to build effective sourcing, assessment and closing approaches for successful recruiting efforts.
• Work with hiring managers to phone screen and vet candidates.
• Ensure that hiring managers are promptly following up with candidates.
• Using VIVAHR, track each candidate through the hiring process to closure.
• Manage the VIVAHR job posting system. 
• Post open positions on VIVAHR.

• Coordinate workspaces for new hires.
• Assist with new employee onboarding.  
• Work with IT to setup new employee laptop/equipment.