Job Description
Catchlight Painting, a leader in greater Boston residential painting space, is excited to announce a job opening for an experienced office manager with bookkeeping experience. This FT position is ideal for professionals who thrive in a dynamic, hands-on work environment. The role requires a proactive approach to managing financial records and ensuring the accuracy of all financial data, while supporting the administrative needs of a small contracting company focused on processes, customer delight in a positive work environment. We emphasize transparency and meticulous financial practices, aiming to maintain our reputation for excellence and reliability in the painting industry.
Located within our main office in Newton, MA, this position is not eligible for remote work, thereby providing an opportunity for direct involvement in our day-to-day operations. The successful candidate will play a crucial role in maintaining our financial health through detailed bookkeeping, proactive financial management, and daily engagement with the production team and sales staff.
Duties and Responsibilities
- Manage day to day operations of a small contracting company - assist with scheduling, customer enquiries, onboarding/offboarding via Gusto
- Maintain accurate financial records and ledgers.
- Handle accounts payable and receivable activities.
- Conduct monthly reconciliations of all bank accounts.
- Prepare financial statements, including monthly and year-end reports.
- Manage payroll functions ensuring timely processing and compliance with all tax laws.
- Facilitate and prepare state and federal tax returns and other mandatory reports.
- Maintain an orderly accounting filing system and comprehensive financial records.
- Coordinate with external auditors during audit processes.
- Monitor company expenditures and budget adherence.
- Advise on financial analyses and decision-making regarding company finances.
- Implement and maintain internal financial controls and procedures.
- Prepare payments by verifying documentation and requesting disbursements.
- Update financial data in databases to ensure that information is accurate and immediately available when needed.
- Enhance and implement financial and accounting systems, processes, tools, and control systems.
Requirements
- Proven experience as a bookkeeper or similar role.
- Strong understanding of bookkeeping and accounting principles.
- High proficiency in managing accounts payable and receivable, payroll, and bank reconciliations.
- Experience with data entry, record keeping, and computer operation.
- Proficiency in using accounting software such as QuickBooks, Sage, or equivalent.
- Excellent organizational skills, attention to detail, and precision in handling financial data.
- Ability to handle multiple tasks simultaneously in a deadline-driven environment.
- Excellent communication and interpersonal skills for interacting with vendors, clients, and internal teams.
- A minimum of an Associate’s degree in Accounting, Finance, or related field.
- Authorization to work in the USA without sponsorship.
