Office Manager Job Description

We are actively seeking an amazing, inspired, curious, super-organized Office Manager to provide critical back and front office support to one of greater Boston's best residential painting companies. As our Office Manager, you will join a pleasant, collaborative and supportive work atmosphere and help us ensure a high degree of customer and employee service, productivity, and communication. You will report exclusively to the owner.

We know that one third of our life is spent at work - work with us will be worthwhile, engaging and supportive!

Office Manager Duties & Responsibilities:

• Organize and maintain all systems relevant to employee, customer and vendor support and engagement;
  • Work with QuickBooksOnline(QBO) Project to ensure accurate project scheduling, delivery and support
  • Work with QBO Time to ensure all employees are properly tracking hours
  • Work with our remote bookkeepers to ensure timely AR and AP
  • Provide warm, engaged, and solution-focused communciation with our clients
  • Manage HR - new hire processing; drug testing, background checks, I-9 compliance, 401K, health and dental insurance enrolment
  • Maintain office - coordination with IT support, commercial cleaners, landlord, city of Newton 

Office Manager Requirements:

• High school diploma, GED, or suitable equivalent
• Bachelor’s degree in business administration, communications, or a related field (preferred)
• 3+ years of work experience in an administrative/office management role
• Strong organizational and time management skills and ability to prioritize
• Excellent communication and interpersonal skills
• Must have exceptional attention to detail and problem-solving skills
• Computer skills and knowledge of office software packages