The Office Administrator will support the event team in a heavy administration capacity and minor business development capacity while assisting administrative office with procedurizing, coverage, recruitment and other various duties.

Duties will Include:

· Set up event on websites as soon as the location is confirmed by business development team.

· Communicate with appropriate departments after an event has been secured (i.e. Social Media, packing teams, etc.)

· Research and apply for any necessary permits, licenses or fees needed to be at a venue.

· Submit to accounting department the requests for venue payments and arrange that venue receives payments

· Maintain point of contact directory for future events.

· Maintain event success rating

· Arrange all necessary arrangements, including but not limited to air cargo, flights, hotel, car rental, etc.

· Keep accurate records accessible when needed to other departments for all details and arrangements for an event.

· Oversee budgets for events, record costs vs. revenue, evaluate and implement changes needed.

· Create and distribute itineraries to the personnel attending the event.

· Provide details and oversee day-of event communication.

· Follow up after events to ensure completed favorably, noting changes needed for future trips, reporting issues to the proper departments and managers.

· Covering staffing gaps for events planned.

· Place kitchen order for items needed for on-site bake and food truck events, timely and accurately.

· Answer phones and handle calls, re-directing to the appropriate person when necessary.

· Set up meetings and appointments coordinated for multiple personnel.

· Delivery and routing support when multiple deliveries are scheduled or when there is a schedule conflict.

· Maintain company email, sorting through email and responding to customers and other employees/managers professionally when needed. Forwarding on to the appropriate manager when necessary.

· Assist as needing in researching and reaching out to venues across the country, helping to secure spots for events, keeping a set minimum number of events on the calendar per week.

· Assisting with data entry duties as assigned.

· Working with HR Department to assist with recruitment, onboarding and records management as needed.

· Trained in all customer service duties

· Filing and light recordkeeping of sensitive personnel information.

· Other various duties as assigned.

Requirements:

· Must be 18 years or older

· Legally authorized to work in the US.

· Possess, obtain, and keep current all necessary permits and licenses needed for the position.

· 1 years office experience required

· 1 year experience with event coordination required

· 1 year recruitment experience preferred.

· Ability to work with professionalism and maintain strict confidentiality

· Willingness to learn

· Proficiency in MS Programs (Excel, Word, Outlook, Teams, etc.)

· Flexibility to work weekends, holidays, etc.

Benefits Include:

• Medical/Dental/Vision Insurance
• 401 K Including a 3% non-elective contribution and 1% employer match with no vesting schedule
• Free company food while on shift, 50% discount off shift
• PTO
• Paid Holidays

Pay Starting at $23-$25/hour depending on experience.