We believe the first point of contact with our company is critical to building a professional and successful business.  This is an important role within our office providing a professional, high-quality reception experience and in addition providing administration support that enables the efficient operations of the Office.  

Roles and Responsibilities:

Receptionist/Administrative

• Serves as the first point of contact for greeting visitors and callers to the company
• Maintains conference room schedules and appearance/Zoom conference schedule & equipment                
• Make reservations at restaurants for luncheon or dinner meetings as needed           
• Maintain Corporate Calendar using Microsoft Outlook
• Provide executive and administrative support to President/CEO and corporate office staff
• Order business cards
• Open and distribute mail daily                                                                       
• Maintain/prepare office deliveries

Phones:

• Answer, screen, and direct all phone calls                                                      
• Maintain employee cell phone, and laptop records
• Arrange for all cell phone repairs or replacements
• Program corporate office phones and maintain phone directory                                                       

Maintenance:

• Place service calls to repair office equipment and maintain current phone numbers for all vendors                                                

Fax Machine, Lights, Xerox, printers, computers, Elevator, Air conditioning & Heating, Plumbing, Coffee and water dispensers, Postage machine, Shredders, and Maintain supply room                                     

• Order office and kitchen supplies as needed              
• Point of contact for IT service calls

Minimum Requirements:

• High School Diploma or associates degree required
• Bachelor’s Degree preferred
• Minimum of five (5) years of administrative or executive assistant experience
• Proficient in Microsoft Word, Outlook, Excel, and Suite
• QuickBooks preferred
• Ability to Multi-task
• Displays excellent interpersonal, verbal, and written communication skills and organizational skills.
• Ability to independently research, compile and organize confidential information proficiently and accurately, with minimal rework
• Detail-orientated, reliable and organized
• Ability to prioritize tasks and handles urgent matters expeditiously
• Answer the phone using an advanced telephone system-switchboard

NOTE:  This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.