Hi friends, Counxel Legal Firm is looking for a part-time Billing Coordinator to join our team.  The person filling this role will play a crucial part in ensuring accurate and timely invoicing for the organization. The primary responsibilities will include reviewing and processing invoices, verifying billing information, engaging in client refunds, ensuring accurate data in billing systems, and coordinating with various departments to gather necessary documentation. Attention to detail, strong organizational skills, and the ability to communicate effectively with both internal teams and clients are essential for success in this role.

What to expect when you apply:

• We will call you within 2 business day of applying.
• We will interview you within 4 days after that.
• You get to see the office, meet the team, and learn about what we do.
• We will make an offer at the end of the interview (if it goes well).

Things to know:

• This job is part time with flexible hours
• This job has higher demand at the beginning of each month
• This job can be primarily remote

What this job requires:

1. Invoice Processing:
   • Generate and process accurate and timely invoices for products/services rendered.
   • Verify the completeness and accuracy of billing information before invoicing.
2. Billing System Maintenance:
   • Utilize billing software/systems to input and track invoicing data.
   • Regularly update billing records and resolve any discrepancies or issues.
3. Client Communication:
   • Communicate with clients to address billing inquiries and resolve discrepancies.
   • Provide outstanding customer service by responding promptly and professionally to client concerns.
4. Reporting:
   • Prepare regular reports on billing activities, including outstanding invoices and collections status.
   • Assist in analyzing billing data to identify trends or areas for improvement.
5. Compliance:
   • Ensure compliance with company policies and relevant regulations in all billing activities.
   • Stay updated on changes in billing procedures and regulations that may impact the organization.
   • Familiarity with law firm IOLTA (Trust Fund) accounting practices is beneficial.

Requested Qualifications:

• Bachelor's degree in Finance, Accounting, Business, or related field preferred.
• Proven experience in billing, invoicing, or a related financial role.
• Familiarity with billing software and systems.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Effective communication and interpersonal skills.
• Proficiency in Microsoft Office, especially Excel.
• Familiarity with Law Firm billing practices and the Clio program is preferred.
• Ability to identify and resolve billing issues promptly.
• Work collaboratively with other departments to obtain necessary information for billing.

We look forward to getting to know you and setting up an interview with you!