Administrative Assistant

Windermere, FL 34786 • Administrative • Customer Service • General Business • Full-Time

Salary Type:  DOE

EGlobal Commerce is seeking an experienced Administrative Assistant - Operations, responsible for providing administrative support to ensure the department's operational efficiency. This position will support managers and staff through a variety of tasks related to our transportation services.

The Operations Administrative Assistant responsibilities include but are not limited to:

  • Review, schedule, prepare vacation/PTO requests.
  • Enter all scheduled off operators into the Scheduling Calendar/assist with vacation bids
  • Make copies of approved or denied vacation/PTO requests and give a copy to the employee
  • Pull reports for exceptions and enters the appropriate spreadsheet
  • Run daily Dispatch Call Off Log and enters an appropriate program
  • Review attendance and verify the step procedure of discipline (if applicable)
  • Prepares and reviews discipline to be issued by an Operations Manager
  • Make appropriate copies and file documents
  • Update Discipline Tracker/Attendance Tracker
  • Assists in entering data about late returns
  • Builds the first portion of the Missed Trips Exceptions
  • Assist Operations Manager with issuing disciplines
  • Produce timesheets for BOC, Road Supervisors, and BTC staff
  • Attends and records minutes for Operations Meetings
  • Prepare other written documentation/reports as needed
  • Assist with employee functions
  • Assist with other reporting in the department
  • Performs all other duties assigned

Talent Requirements:

  • High School Diploma
  • Minimum two (2) years administrative management or equivalent
  • Ability to multi-task
  • Ability to think strategically
  • Excellent organizational skills
  • Ability to read and enter data
  • Attention to detail in building reports
  • Provide excellent customer service
  • Ability to follow directions and work independently
  • Ability to communicate effectively on all levels
  • Maintain a professional appearance and demeanor
  • Advanced knowledge of Windows-based computer operations systems
  • Ability to comprehend policies and procedures
 
 

Aktiv Insight is a leader in the marketing industry.  We have a fantastic team of professionals who are dedicated to their craft. We also offer analytics and marketing services for those with smaller budgets. Our expertise and our dedication to your success make us the premier choice for those who want results.

 At Aktiv Insight, we have a passion for delivering the best results for our clients, and that starts with our employees. We are growing fast, but still, have the startup feel. We’re a cohesive team that enjoys spending time together outside of work.

 An extensive benefits package allows you to focus on delivering results for clients instead of worrying about rising health care costs or other insurance-related issues. Our benefits include: paid medical/dental/vision, vision and dental reimbursement accounts, 100% paid LTD/STD insurance plans for all employees, a 401(k) plan with 50% company match up to the first three percent of salary contributed by the employee.

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