EGlobal Commerce is seeking an experienced Administrative Assistant - Operations, responsible for providing administrative support to ensure the department's operational efficiency. This position will support managers and staff through a variety of tasks related to our transportation services.

The Operations Administrative Assistant responsibilities include but are not limited to:

• Review, schedule, prepare vacation/PTO requests.
• Enter all scheduled off operators into the Scheduling Calendar/assist with vacation bids
• Make copies of approved or denied vacation/PTO requests and give a copy to the employee
• Pull reports for exceptions and enters the appropriate spreadsheet
• Run daily Dispatch Call Off Log and enters an appropriate program
• Review attendance and verify the step procedure of discipline (if applicable)
• Prepares and reviews discipline to be issued by an Operations Manager
• Make appropriate copies and file documents
• Update Discipline Tracker/Attendance Tracker
• Assists in entering data about late returns
• Builds the first portion of the Missed Trips Exceptions
• Assist Operations Manager with issuing disciplines
• Produce timesheets for BOC, Road Supervisors, and BTC staff
• Attends and records minutes for Operations Meetings
• Prepare other written documentation/reports as needed
• Assist with employee functions
• Assist with other reporting in the department
• Performs all other duties assigned

Talent Requirements:

• High School Diploma
• Minimum two (2) years administrative management or equivalent
• Ability to multi-task
• Ability to think strategically
• Excellent organizational skills
• Ability to read and enter data
• Attention to detail in building reports
• Provide excellent customer service
• Ability to follow directions and work independently
• Ability to communicate effectively on all levels
• Maintain a professional appearance and demeanor
• Advanced knowledge of Windows-based computer operations systems
• Ability to comprehend policies and procedures