Elite Construction is looking to hire a dependable Executive Assistant/ Office manager to join our office staff. 

Bookkeeping is an essential requirement and proficiency with Quickbooks Online Program Is critical. You will be responsible for invoicing, generating billing statements, payroll, accounts payable, accounts receivable, and reconciling. Experience in the Construction Industry would be ideal. Qualified applicants will have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties.

• Able to multi-task
• Accounts Payable/Accounts Receivable
• Contract documents to include certificate of insurance, lien waivers, certified payroll 
• Coordinate payroll through third party payroll company
• Prepare client invoices
• Prepare and maintain accounting documents and records
• Prepare bank deposits, general ledger postings and statements
• Monthly reconciliation of accounts (bank and credit card) in a timely manner
• Entry of key data of financial transactions in database
• Prepare cost reports for projects
• Experience in basic H.R.support, such as all required paperwork, including W-9’s
• Mail, licensing, re certification, compliance documents and insurance renewal and audit
• Answering multi-line phone system
• Ordering and maintaining office supplies
• Printing, copying, and document distribution
• Ability to self-manage and prioritize
• Attention to detail
• Must have experience in relating with and working with strong personalities, common in the construction fields.
• Must work well with others
• Ensures compliance with all contract conditions by working with assigned Project Manager
• This position is part time but could turn into full time!

Assists with Project Management of large-scale construction projects

Must be proficient in Quickbooks and Microsoft Office

Strong time management skills and ability to multi-task and prioritize work.

· Attention to detail and problem-solving skills.

· Excellent written and verbal communication skills.

· The ability to prioritize organization staff activity and planning.

MUST BE ABLE TO PASS A BACKGROUND CHECK! 

• Education:
  • Associate (Preferred)
• Pay: $14.00- $17.00 per hour
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COVID-19 considerations:
 To keep employees safe we provide face masks for use if so desired and use antibacterial sprays regularly.

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  • Part Time/ Temporary Position 
  •  
  • Experience: Bookkeeping: 2 years 
  • QuickBooks: 1 year (Required)
  • Microsoft Office: 1 year (Required)
• Strong Microsoft Office (Excel, PowerPoint, Word) and MS Outlook skills.

  High standards of quality, integrity, performance and attention.

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  • High school or equivalent 
  •  

Equal Opportunity Employer and promotes a Drug Free Workplace.