ACCOUNTING SPECIALIST 

2939 E BROADWAY BLVD TUCSON, AZ 85716

Work Environment

GLHN, is a flexible firm rooted in compassion. We are Designed to Care. Reflecting on our path forward in a Post-COVID Reality, GLHN is transitioning to a new way of work. A way that provides a Balanced Approach to Life, Family, & Career. Check out our Benefit & Culture Highlights! https://glhn.com/careers/ 

HYBRID ENVIRONMENT:   Remote & In-Office Flexibility

Opportunity Overview

Performs routine accounting activities where procedures are standard and clearly defined: posts simple journal or accounts payable vouchers in voucher registers; may prepare invoices; reconciles bank accounts; types, adds, and calculates routine statistical data; files in previously classified accounting filing system; checks and verifies accuracy of routine calculations or reports; matches checks to invoices. Requires close supervision and limited use of judgment.

What we need to see

• Over two years of experience
• Familiarity with an adding machine and typewriter
• Limited knowledge of accounting principles

Core Responsibilities

• Track and Issue new project numbers.  Set up in Ajera with appropriate billing rates and client type.  Add new clients in Ajera as needed. 
• Update Access data base at least monthly, adding new projects and inactivating closed ones.   Send new list via email to all staff.   Print an updated yearly list of projects on file in the accounting binder.
• Assist all staff with Ajera Project set up, budgeting, and reporting as needed.
• Record incoming receipts. ACH and Manual deposits are made to GLHN’s Reserve Account.
• Retrieve direct deposits from Northern Trust Bank and record daily or at least weekly.
• Stamp received checks that come in the mail and hold in accounting office for bi-weekly bank deposit.
• Track all new work signed including add services.
• Collect all documents for projects for project file folders
• When you receive PO’s/Do’s/Authorizations directly from clients forward a copy to the assigned project manager.
• Enter PO #’s in Project info tab of Ajera for all U/A Projects.
• Send weekly list of work signed to marketing
• Use new work signed list to make new folders for projects and update the projected billings listing used internally by accounting.
• Record all billings on accounts receivable ledger sheets.
• Scan and email (mail) all billings to clients (This is currently being done by Admin.)
• Post all billings to projects in Ajera (Note – Project must be active and budgeted properly before you can enter a billing.)
• Verify the total billing dollars match the total entered in Ajera.
• File all pink & white billing copies in project folder
• At end of month when billings are final update the projected billings worksheet with new billed to date totals.

Relationship Expectations  

• Reports to Accounting Department Manager 

WE ARE GLHN ARCHITECTS & ENGINEERS OUR SUCCESS COMES FROM HELPING OTHERS SUCCEED

GLHN Architects & Engineers, Inc., is honored to be an equal opportunity and affirmative action employer. We strive to be a diverse and inclusive workforce that accommodates, celebrates, and communicates the many valuable differences and similarities within our walls (digital, designed, & built) to encourage and inspire the success of our people, partners, clients, community, & the future of work. 

If you or any applicant require accommodations to apply for this or any open position within GLHN please do not hesitate to tell us how we can help you succeed in the process.