The Administrative Assistant provides essential clerical and organizational support to the president of a busy personal injury law firm. This role assists management and staff with daily administrative tasks, coordinates communications, maintains records, and helps keep business activities running smoothly.

Key Responsibilities

• Office Administration
  • Manage and maintain schedules, appointments, and meetings.
  • Answer and direct phone calls and handle inquiries professionally.
  • Prepare, edit, and proofread correspondence, reports, and presentations.
  • Organize and maintain paper and electronic filing systems.
  • Handle incoming and outgoing mail, deliveries, and emails.
• Clerical & Operational Support
  • Assist in data entry, document management, and record keeping.
  • Order and maintain office supplies and equipment.
  • Support company projects and team activities as assigned.
  • Help coordinate travel arrangements and meeting logistics.
  • Maintain confidentiality with sensitive company and client information.
• Administrative Management
  • Prioritize and manage multiple projects and deadlines 
  • Track tasks, follow up on commitments, and ensure timely completion of projects delegated by the President.
  • Assist with preparation of firm performance reports and business analytics. 
• Communication & Coordination
  • Serve as a point of contact between internal departments and external clients or vendors.
  • Ensure smooth information flow within the office.
  • Assist in preparing reports, spreadsheets, and presentations for management

Qualifications

• Education: High school diploma required; Associate’s or Bachelor’s degree preferred.
• Experience: 3-5+ years of administrative or office support experience required.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Google Suites or Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Familiarity with office management software or systems.
  • Professional demeanor and ability to handle confidential information.

Work Environment & Benefits

• Professional office environment with collaborative team culture.
• Opportunities for career growth and development.
• Competitive salary and benefits package, including public transportation reimbursement, paid time off, and 401k options.