Position: Executive Assistant
Company Name: AIRE Insurance Marketing
Annual Compensation: $60,000–$75,000
Location: On-site and WFH flexible (based in Scottsdale, AZ)
Position Type: W2/Employee
Hiring Timeline: Immediate/Within 2 weeks

Why Join AIRE?

At AIRE, we believe that a great company is built on a strong foundation of support and transparency. With decades of combined experience in the financial services industry, we understand the critical role of ethical business practices, open communication, and professional development. As an Executive Assistant at AIRE, you'll become part of a team that prioritizes your growth and empowers you to thrive in a dynamic, fast-paced environment.

Who Thrives at AIRE?

Our ideal team members are adaptable, proactive, and detail-oriented. We value Accountability, Hard Work, and Honesty, and we’re committed to building a culture where excellence and integrity lead the way. If you are a resourceful problem-solver who takes initiative and enjoys contributing to a team-driven atmosphere, AIRE could be the perfect fit for you.

Your Daily Responsibilities

As an Executive Assistant, you’ll play a pivotal role in supporting our leadership team and ensuring smooth day-to-day operations. Your responsibilities will include:

• Calendar Management: Organizing and maintaining executives' schedules, including meetings, travel, and events.
• Communication: Handling phone calls, emails, and correspondence with professionalism and discretion.
• Administrative Support: Preparing documents, reports, and presentations, and managing files and records efficiently.
• Project Coordination: Assisting in planning and executing company projects, maintaining timelines, and ensuring all tasks are completed on schedule.
• Meeting Preparation: Coordinating agendas, taking detailed minutes, and following up on action items.
• Office Management: Supporting operational needs such as supply management, vendor coordination, and event planning.

What You’ll Need to Succeed:

• Excellent Communication Skills: Strong verbal and written abilities, with a professional and friendly demeanor.
• Organizational Prowess: Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Tech Savvy: Proficiency with Microsoft Office Suite, Google Workspace, and virtual meeting tools (e.g., Zoom, Teams).
• Adaptability: Comfortable working both independently and collaboratively, with a proactive approach to problem-solving.
• Discretion and Integrity: Ability to handle confidential information with the utmost care and professionalism.
• Attention to Detail: Ensuring accuracy and thoroughness in all tasks.
• Self-Motivation: A drive to take ownership of responsibilities and contribute to team success.

What We Offer

• Competitive Compensation: Earn $60,000–$75,000 annually between salaries and bonuses; bonuses subject to performance
• Health, Dental, and Life Insurance benefits available.
• 401K with match program
• Flexible Work Environment: Hybrid/remote work options to promote a healthy work-life balance.
• Career Development: Access to training programs, mentorship, and a clear path to advancement within the company.
• Supportive Team Culture: Work alongside experienced professionals in a collaborative and encouraging environment.