The Cow Creek Band of The Umpqua Tribe of Indians invites applications for the role of Real Estate Services Coordinator. This is a full-time position based at our tribal headquarters and is not eligible for remote work. The Real Estate Services Coordinator will play a crucial role in supporting the Tribe’s land management and real estate interests. This position requires a dynamic individual committed to facilitating access to and management of tribal lands, ensuring compliance with relevant regulations and fostering positive relationships with adjacent landowners and community partners.

The ideal candidate will be highly organized, possess strong communication skills, and have an aptitude for managing detailed projects. This role is instrumental in supporting the Director of Real Estate Services by maintaining and managing an accurate inventory of tribal properties and assets and assisting with various tribal and federal transportation programs.

Duties and Responsibilities

• Assist in daily operational administration of O&C Reciprocal Right-of-Way Agreements and valid existing rights conveyed through the Western Oregon Tribal Fairness Act (WOTFA).
• Manage any acquired Reciprocal Right-of-Way Agreements in which Tribe is acting as Permittee.
• Support the Tribe’s Forestry Department with access needs, including attending Forestry Staff meetings, providing haul routes and haul fee estimates based on long-term planning, and general correspondence with neighboring landowners.
• Manage and maintain road inventory, history, and filing system.
• Assist with BIA Tribal Transportation Program, including inventory, improvement plans, and long-range planning for funding and projects.
• Roads Inventory Field Management System (RIFDS) input and data management to support the BIA TTP Program.
• Assist with creating and managing road inventory database and GIS layers including but not limited to road status records, road specifications, condition assessments, and easement tracking.
• Assist with daily access needs for all business functions, including verifying legal rights, gates/locks/keys, notifications, permissions, etc.
• Assist with Trust Accounting Asset Management System (TAAMS) for Timber Sale Contracts.
• Assist with the completion of all Fee-To-Trust transfers and communication changes across the organization.
• Support all departments by doing due diligence for land acquisitions and maintain organized digital property files.
• Assist with creating and managing land inventory database and GIS layers including but not limited to land use designations, survey lines and points, easements, etc.
• Support other Lands & Resource projects as needed.

Requirements

• Bachelor’s degree or related experience.
• Demonstrable experience working on detailed records within GIS and MS Access.
• Proficiency with Microsoft Suite including Word, Outlook, Access, and Excel.
• Exceptional interpersonal, organizational and communication skills, integrity, respect for confidentiality, sound judgment and decision-making skills.
• Must have the ability to read legal land descriptions.
• Must maintain strict confidentiality of extremely sensitive data, records, files, conversations, etc.
• Ability to perform detailed work with a high degree of accuracy on multiple, concurrent tasks with frequent interruptions and work under changing deadlines.
• Ability to use tact, discretion, and courtesy in dealing with the Tribal membership, public, and others encountered in the course of the work.
• Able to learn and follow complex written policies, procedures and compliance guidelines