Job description:

Murray Motors Milton Ford is seeking to hire an Office Manager, as our current office manager will be retiring soon.  This is a great opportunity in the Automotive Industry and this position would work standard hours Monday - Friday (8:00 am - 5:00 pm, with a 1 hour lunch break).

Summary

Processes and generates financial data for all dealership departments, which together represent the accurate financial condition of the business. Provides accurate reporting to the dealer/general manager and is responsible for accounting, office, and administrative functions.

Essential Duties

• Hires, trains, and supervises office personnel.
• Analyzes and organizes office operations and procedures.
• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.
• Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory.
• Prepares daily bank deposit and cash report.
• Maintains an effective cash management system. Forecasts cash needs.
• Controls petty cash amounts for dealership and sales department.
• Provides a timely daily operating control (DOC) and keeps the dealer/general manager informed about trends.
• Reconciles select accounts monthly.
• Approves adjustments to inventory and receivable accounts.
• Prints monthly journals, schedules and general ledger. Closes month by processing accounting month-end.
• Prepares payroll on a timely basis, posts payroll and maintains payroll records.
• Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.
• Prepares employee health/life benefit payments.
• Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Approves new charge accounts and oversees collection of past due accounts.
• Cross-trains a qualified substitute.
• Processes paperwork for new employees and terminations.
• Maintains confidential employment files.
• Maintains a professional appearance.
• Attends managers meetings as requested.
• Other tasks as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• Two to four years related experience and/or training; or equivalent combination of education and experience.
   

Mathematical Skills

• Ability to add, subtract, multiply and divide. 
• Ability to calculate figures and amounts such as discounts, commissions, and percentages.

Murray Motors is an Equal Opportunity Employer. Employment is contingent upon completion of a background check and a negative pre-employment