Automotive Office Manager - Summary

Processes and generates financial data for all dealership departments, which together represent the accurate financial condition of the business. Provides accurate reporting to the dealer/general manager and is responsible for accounting, office, and administrative functions.

Automotive Office Manager - Essential Duties

• Hires, trains, and supervises office personnel.
• Analyzes and organizes office operations and procedures.
• Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.
• Controls all posted documents, including time records, vehicle deals, commissions and additions and changes to inventory.
• Prepares daily bank deposit and cash report.
• Maintains an effective cash management system. Forecasts cash needs.
• Controls petty cash amounts for dealership and sales department.
• Provides a timely daily operating control (DOC) and keeps the dealer/general manager informed about trends.
• Reconciles select accounts monthly.
• Approves adjustments to inventory and receivable accounts.
• Prints monthly journals, schedules and general ledger. Closes month by processing accounting month-end.
• Prepares payroll on a timely basis, posts payroll and maintains payroll records.
• Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.
• Prepares employee health/life benefit payments.
• Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
• Manages the payoff of vehicle floor plan and works with bank representatives.
• Approves new charge accounts and oversees collection of past due accounts.
• Cross-trains a qualified substitute.
• Processes paperwork for new employees and terminations.
• Maintains confidential employment files.
• Maintains a professional appearance.
• Attends managers meetings as requested.
• Other tasks as assigned.

Automotive Office Manager - Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Automotive Office Manager - Education and/or Experience

• Two to four years related experience and/or training; or equivalent combination of education and experience.
  
  

Automotive Office Manager - Mathematical Skills

• Ability to add, subtract, multiply and divide. 
• Ability to calculate figures and amounts such as discounts, commissions, and percentages.