We are actively seeking a competent and dedicated secretary to join our team. Our secretary position is a critical part of our company’s effectiveness. We want a candidate with the knowledge and experience to continue our day-to-day operations seamlessly. As an essential role in our company, we value an applicant who displays professional, detail-oriented, and goal-focused skills.

We will heavily rely on this person to provide excellent administrative support to ensure our office runs without a hitch. The ideal candidate will be a problem solver self-starter with an energetic desire to improve morale and productivity through overall office support.

Secretary Job Duties & Responsibilities

• Greet incoming visitors with your biggest smile.
• Enthusiastically answer and forward phone calls.
• Organize and schedule meetings and appointments.
• Maintain contact lists; this includes vendors and other professional contacts.
• Produce and distribute various correspondence throughout the office, including memos, emails, the occasional hand-written note, etc.
• Assist in the preparation of regularly scheduled reports delivered to internal managers.
• Be a filing wizard! Develop your own great system that maximizes organization in the office.
• Keep office supply closets stocked with goodies at all times; yes, candy and sticky notes.
• Ensure management travels safely by plane or rental car by coordinating well-planned travel arrangements.
• Keep things accounted for by submitting and reconciling expense reports.

Secretary Requirements

• Five years of top-notch secretarial or administrative experience.
• Be great at watching the clock and prioritizing your tasks wisely.
• Attention to work details and effectively solving problems.
• Love communicating with people? If so, great; we’ll need you to be great at written and verbal communication.
• Strong organizational and planning skills.
• Have obtained a high school diploma or GED.
• Excellent skills with the entire Microsoft Office Suite, including Outlook and Excel.