Job Title: Project Coordinator

Department: Operations

Supervisor: Director of Operations

We are seeking a growth-minded individual who wants to be an integral part of our organization's daily operations. This is an opportunity to learn and grow in the Denver Commercial Construction Industry and work with clients who value our service. As a Project Coordinator, you will work as part of a team, performing routine clerical and administrative functions to support Project Managers, Pre-Construction Managers, and Superintendents. You will be responsible for tasks such as drafting correspondence, scheduling appointments, organizing, and maintaining files (both paper and electronic), and providing information to callers. Additionally, you will play a collaborative role in ensuring the successful delivery of services from subcontractors and vendors to our clients.

Qualifications:

Bachelor's degree from a four-year college or university; or one to two years of related experience and/or training; or equivalent combination of education and experience.

What you get:

Focus not just on the job but overall quality of life.

Recognition as one of the Top 50 Best Places to Work by Outside Magazine in 2020.

True team loyalty.

Competitive pay and benefits.

Strict adherence to our core values.

What we get:

An outstanding communicator (in person, email, text, video, etc.) with both internal colleagues and external clients.

Works well in a team environment.

Ability to get the best from subcontractors.

Strict adherence to our core values.

Essential Duties and Responsibilities (Other duties may be assigned):

• Utilize computers for various applications, including database management and word processing. Create, maintain, and enter information into databases.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, and maintaining documents such as drawings, submittals, and correspondence.
• Assist Project Management, Pre-Construction Management, and Field Operations with administrative day-to-day aspects of projects.
• Process and track Master Subcontractor Agreements and Project Subcontracts.
• Create project drawing logs.
• Maintain daily correspondence with architects and subcontractors as required.
• Print and distribute drawings.
• Maintain the project database on the Sharepoint site with all construction documents.
• Serve as the main point of contact for all project closeout documents.
• Request and follow up on pre-qualifications from potential new subcontractors.
• Issue and maintain master subcontractor agreements.
• Provide accounting support and backup to the Controller as required.
• Assist with the management of project waivers for work completed and paid to the jurisdiction having authority.
• Assist with project city use tax audits.
• Assist with internal project folder audits to ensure compliance with company standards.
• Process and maintain applications and paperwork for Tax Exempt projects.
• Notarize waivers and pay applications.

Minimum Requirements:

To perform the job successfully, an individual should demonstrate the following competencies:

Job Knowledge:

Competent in required job skills and knowledge.

Exhibits the ability to learn and apply new skills.

Keeps abreast of current developments.

Requires minimal supervision.

Displays understanding of how the job relates to others.

Uses resources effectively.

Communications:

Expresses ideas and thoughts verbally and in written form.

Exhibits good listening and comprehension skills.

Keeps others adequately informed.

Selects and uses appropriate communication methods.

Teamwork:

Balances team and individual responsibilities.

Exhibits objectivity and openness to others' views.

Gives and welcomes feedback.

Contributes to building a positive team spirit.

Prioritizes the success of the team above own interests.

Builds morale and group commitments to goals and objectives.

Supports everyone's efforts to succeed.

Organizational Support:

Follows policies and procedures.

Completes administrative tasks correctly and on time.

Supports the organization's goals and values.

Benefits the organization through outside activities.

Supports affirmative action and respects diversity.

Planning/Organizing:

Prioritizes and plans work activities.

Uses time efficiently.

Plans for additional resources.

Sets goals and objectives.

Develops realistic action plans.

Certificates, Licenses, Registrations:

Valid and insurable Colorado driver's license.

Colorado Public Notary (not required but preferred)

MANDATORY HR VERBIAGE:

This position may be eligible for a hybrid work arrangement at i2 Construction’s discretion. A hybrid work arrangement may be approved or withdrawn by the company at any time.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed above are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

Proficient in Microsoft Office Software.

Ability to learn and become proficient in CMiC software, BlueBeam software, and other relevant software or programs necessary to complete job responsibilities.

Language Skills:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

Ability to write reports, business correspondence, and procedure manuals.

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms, and talk or hear.

The employee is occasionally required to stand and walk.

The employee must occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

Education and/or Experience:

Bachelor's degree from a four-year college or university; or one to two years of related experience and/or training; or equivalent combination of education and experience.

Language Skills:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

Ability to write reports, business correspondence, and procedure manuals.

Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.